Assistant Coordinators

Assistant Coordinators in the AIO greet visitors to our office (virtually and in person), field questions, assist in administrative duties, as well as hold critical 1:1 meetings with students and lead preventative and after-education programming. Assistant Coordinators may provide general office support, and may also be assigned to one of the specialized areas described in more detail below, according to interests and abilities.
 General Office Support 
  • Greet visitors to the office (in-person and virtually), escort visitors to meetings, and provide resources as needed.
  • Perform general administrative and clerical duties as assigned (e.g., tracking of students assigned to AI training; ordering, organizing, and tracking food and office supplies inventory; maintaining a clean and welcoming space; providing set-up for AI Office meetings)
  • Conduct 1:1 appointments including, e.g. advising, pre-review, and pre-requisite meetings
  • Develop and sustain good connections with all users, staff and volunteers in the Office
  • Staff educational programs and outreach events as needed
  • Assist professional staff and other student staff as assigned
*** You will also be assigned to one of the specialized areas described in more detail below, according to your interests and abilities:
Communications Assistant Coordinator Duties
  • Create material and post it to AI Office social media channels to ensure consistent and persuasive messaging
  • Maintain working relationships with other social media pages for student orgs by liking/sharing/reposting content and promoting campus events
  • Provide minor and substantial updates to the official AI Office website
  • Help create and produce other forms of communications
  • Coordinate campus display cases and/or electronic displays throughout campus
  • Create and maintain a library of graphics for website and other uses to showcase our highlights/events
  • Provide planning, organizing, and marketing support for outreach and educational events
Education Assistant Coordinator Duties
  • Design, coordinate and implement preventative education and outreach events and programs such as: Integrity Awareness Week (Fall Quarter), Winter Quarter Event, general high school outreach, residential life and classroom presentations, etc.
  • Provide administrative and coordinating assistant for AI Training
  • Teach supplementary sections of AI Seminar and the Collaboration Workshop
  • Tutor students struggling to complete AI Training
  • Grade AI Training assessments
Mentorship Program Assistant Coordinator Duties
  • Pair Integrity Mentorship Program mentors and mentees
  • Schedule Integrity Mentorship Program meetings
  • Assist in the review and updating of Integrity Mentorship Program curriculum
  • Prepare materials for each mentoring session
  • Help to train and coach the Mentors
  • Review mentor notes from each meeting and maintain tracking of all mentees
  • Communicate with all mentees throughout the program to enable their success
  • Assist with assessment of the mentees
  • Create quarterly reports for each mentee
Student Leadership Assistant Coordinator Duties:
  • coordinate recruitment, interviews, on-boarding orientations for other student worker positions
  • coordinate team-building and appreciation events
  • co-design, coordinate and sometimes lead student worker meetings and trainings
  • coordinate student worker staffing for events and student support 
  • maintain tracking of student workers
  • create student worker quarterly schedules, managing changes and conflicts as needed 
Case Support Assistant Coordinator Duties:
  • provide policy & procedural administrative support to Case Coordinators and Office Administrator 
  • process official communications to students and faculty regarding academic integrity violation cases (e.g., meeting confirmations)
  • maintain tracking of cases in progress, sending reminders to involved parties and AAAs, and updating the tracking sheet, as needed
  • collate and produce Briefing Packets for AI Reviews
  • host AI Reviews (including: greeting participants, arranging meeting materials, troubleshooting issues)
  • Responsible, Honest, Fair, Trustworthy & Respectful
  • Excellent interpersonal and communication skills
  • Ability to command authority while maintaining professionalism and respect
  • Maintain integrity under stressful conditions in environments with potential conflicts of interest
  • Ability to work independently, as well as to work well on a team
  • Ability to take direction well from multiple sources
  • Demonstrated attention to detail
  • Ability to maintain confidentiality
  • Flexibility and ability to manage & prioritize multiple tasks while working in an active office 
  • Familiarity with campus resources and polices a bonus
  • Must pay UC San Diego student services fees each quarter working